Segmentation works by recognizing the difference. We all speak respectfully about ‘the audience’ but it is not a homogenous mass; there are subgroups with different expectations, who attend for different reasons and behave in different ways. In an ideal world, we would create a personalized marketing approach for each person. The more manageable approach is to split the audience into groups with shared interests and needs. That allows you to tailor your offers and communications to the preferences of each group.
Approaches can be based on a range of different metrics such as attendance behavior, where people live, booking patterns and the ways they respond to your communications. Of course, not everyone is persuaded by the same things, and with such an overwhelming amount of data and seemingly infinite ways of slicing it up, knowing where to begin can be difficult.
So let’s look at a simple model you could try right now. It splits the audience into four segments based on attendance and location data which could work for a forthcoming season campaign, run over a number of months.
Segment 1: Frequent attendees
Define this segment to include everyone who has visited your venue three times or more in the last year. These are clearly your most loyal patrons so communications with them can assume a certain level of knowledge about your organization, and a tolerance for more frequent communications than other segments might have.
Segment 2: Recent attendees
You might define this segment as anyone who has attended a performance or signed up to the mailing list in the last six months, but who is not necessarily a frequent attendee. The rationale is to enable you to strike while the iron is hot by acknowledging their recent attendance and encouraging them to re-attend. Another tactic could target them for a multi-buy offer (e.g. 20% if they buy for three shows) to push them into the frequent attendee segment.
Segment 3: Locals
It makes practical sense to define a segment for those who live within a short distance of your venue but are not in the frequent or recent groupings. Their attendance may have lapsed but living in close proximity makes it easier to encourage them to revisit. Last-minute offers are a tactic that often works well for this segment.
Segment 4: Lapsed attendees & everyone else
This segment is effectively the remainder of your database. If you’re sending them weekly emails there’s a good chance they’re going straight in the bin. You’ll need a different communication strategy to engage them.
With those segments defined you will have the framework for your forthcoming season campaigns. It’s worth doing some analysis on each to understand a little more about their behaviors and preferences, as this will inform the tone of your communications and your offering.
For instance, you might want to:
- Reward frequent attendees with priority booking or VIP events
- Target recent attendees with a season multi-buy offer to encourage re-attendance
- Suggest that locals ‘Bring a Friend for a Fiver’ and potentially target them last minute
- Incentivize lapsed attendees with a welcome back offer
Ideally, you will communicate with people based on the original segment that they were part of, for the entirety of your season. Continuity in the tone and style of communications tells each recipient that you recognize them and also allows you to build on previous messages.
Tracking each segment from the beginning of the process will allow you to analyze the effectiveness of your approach. Understanding of how audience members have progressed through your segments at the end of the season will provide the basis for ongoing refinement of the model.
The model above is just one example. The options are endless and the way you segment needs to be right for your organization. Robust analytics and a user-friendly system will make things easier. You may also want to consider working with a consultant such as Indigo and Morris Hargreaves McIntyre as you progress. They have devised segmentation models based on more abstracted metrics such as artform preference, psychographic behavior and much more.
Related Reading: CRM Segmentation for Arts Marketers: Begin at the Box Office
One final tip: as you create segments, set clear definitions and be sure to avoid overlap. Otherwise, you risk confusing people with multiple, un-targeted communications. Sticking with it can work wonders.
DerbyLIVE found 42,000 lapsed attendees in their database last year who had booked once in the last three years, but not in the last six months. They developed a targeted offer for this group and generated a 10.5 percent response (i.e. new bookings as a direct result of the campaign). They followed up with a second campaign targeting those that didn’t book, which generated an 11.5% response.
Want to delve a bit deeper? The Audience Agency also has some great resources to help get started with segmentation.